Guest Blog by Nicolas Walker
Business communication ought to differ from a secular one as it has a certain role and a strict ethic of behavior when sophisticated small talk is totally free in a form.
Business gatherings are held with a goal to come up with a concrete decision of actual task or problem.
Such communication form allows seeing the company’s current situation in complex, to make out all its strong and faint sides. It also helps to encourage new people to feel comfortable in the team or to make their acquaintance with a corporate culture and regulations, accepted in this organization.
Next information will help you to conduct a meeting pursuant to the goals you have.
All business meeting can be classified according to the following groundings:
– Belonging to a certain sphere of social life: administrative, scientific or scientific and technical (seminars, symposiums or workshops), political, trade union and other’s types of organization’s gatherings;
– the scale of the members’ attraction: international, regional, departmental, municipal and inner conferences;
– the location: local or away;
– periodicity: regular or periodical;
– the number of members: narrow group (up to 5 persons), an extended team (up to 20 persons) and representative (more than 20 people).
Business meeting agenda is organized on the point of the questions concerned, on the form of realization, and on the main task. The last one is divided into instructive, operational and high maintenance.
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We’ll enlighten in details 4 types of team gatherings, counting their urgency and importance.
1. Daily briefings (5-10 minutes)
The first category of a meeting is the less important, but they are worth to be conducted, if possible. The point at issue is that the meeting management must develop a habit of gathering once a day for 10 minutes maximum to discuss administrative questions and to share useful information. Such leaflets can be a good platform for discussing schedules, events or some urgent information. They don’t have a special goal to handle serious problems. The best position of members is standing on such gatherings – to economize time.
2. Tactical conference (45-90 minutes)
When the management is not happy about a meeting, the question is frequently about this type of meeting. Usually, they take place once a week/two weeks. Telling the truth, these sessions are the precious for the head of the company. They are always about support wealth of the organization. One of the crucial moments of tactical conferences is to create a friendly atmosphere inside the team. Usually, when people who work on one common project don’t trust each other or they are not ready for productive cooperation, no matter how the meeting is organized, the result will be pathetical.
3. Thematic meetings (2-4 hours).
The most interesting and appealing meetings are those that correspond to actual events and projects. They help to search for decisions on important issues which influence the company extending far into the future. They always take a minimum of efforts and consider such moments as main opponents’ dangers, inevitable changes inside the sphere, essential changes in the revenues, etc. Any of these questions require more time, energy and preparations that can be spent on the weekly meeting. It takes a lot of time only for describing all of them. Then there is a stage of collective discussion of possible variants of the decision, their strong and faint sides, and, finally to make a plan for future coordinated actions.
4. Trimestral away get-togethers events (1-2 weeks)
The fourth type of effective staff meetings is oftentimes called “joint retreats.” There exists a lot of team meeting ideas out of office. A little deficiency of such events is that they are like an extended version of the most unproductive conference, in addition, the expensive ones. In fact, they are pursuing the certain objectives.
In this particular case, the management is provided with a possibility to obtain a fresh glance on their business remotely. The questions that can be seen in these conditions are about the strategic marks and specific company’s goals. The director can also estimate the work of the lead employees and to analyze the behavior of the team members from a perspective of their team spirit.
Nicolas Walker had worked for five years in a huge corporation before he became to write as a freelancer. He is familiar with team gatherings as in his days he organized plenty of them. He is excited to share his own experience about these days with you.