Guest blog by Helen Sutton, VP Enterprise Sales, DocuSign
Working whenever, and wherever, means business can just get done. Even before an employee has entered the office building, deals can be signed, important data can be entered and meetings can be held. Whether an employee is stranded on a platform due to train strikes, caring for their sick child or even just out of the office at a meeting, life need not impact business operations.
There is no reason why hugely important contracts cannot be won and signed for the business from a tablet in a coffee shop in the countryside as well as around the boardroom table. Provided that HR departments and management across the organisation put in place the right frameworks, mobile businesses can get the best out of their employees and set the foundations for rapid growth.
Keeping the wheels moving
Just last week on my commute to the office, I was able to electronically sign an offer letter for one of my new team members. No matter how long the commute might be, I can still keep the business moving. As a result, we can get the best talent signed up before our competitors have even sent out their offer letter, keeping us at the cutting edge of our industry. The ability to send, sign and complete agreements from wherever you are is a great example of how we can break free from the outdated practices and technology that tie us to the office and slow down business.
Once these employees are onboard in your organisation the digital transformation can be taken to the next step. Whether this means one of your sales team being able to close a deal in one meeting out in the field or an HR manager confirming a deal with a supplier while on the floor at a conference, mobile working lifts any restrictions that may otherwise be placed on your employees. They are being allowed to complete work to their full potential which will only lead to a positive atmosphere in the workplace.
Remote working for today and the future
Even if events out of our own control are not preventing us from getting into the office, it is worth bearing in mind that everyone works differently. Some are night owls, others early risers. In the best interest of the business and the employees, offering the freedom to work in a way that suits individuals will increase productivity. As we know, some employees may have children to care for, elderly parents to mind or one of many other reasons that means the traditional 9-to-5 doesn’t suit their lifestyle. Regardless of life pressures, their skills are still highly valuable to the company, so offering the flexible, mobile option will allow them to continue to contribute to your business.
As valuable as work-life balance is to current employees, it’s also an attractive prospect to potential recruits. According to the latest research from Grass Roots, almost half of respondents said flexible-working arrangements and work-life balance will be the most important benefits for them in the future. In order to continue recruiting highly-skilled candidates, remote and flexible working practices will need to be a central aspect of business operations.
Employees can do more with the right tools
Introducing these mobile working policies will only get the business so far. If you truly want to foster an effective remote workforce, you must deploy the latest technology and give employees the best tools and systems with which to work.
Whether that means equipping your team with the best hardware, investing in instant messaging and video conferencing for virtual meetings, or providing electronic signature platforms, making life easier for the team must be a driving force behind mobile working.
This remote style of working is particularly valuable for employees who are required by their role to be constantly on the move; sales departments are a perfect example. With document management and online signature tools, workers can complete deals when meeting prospects off-site and input vital data into the CRM system before they have even set foot in the office.
There are vast benefits to be gained by both companies and their employees through the implementation of remote working practices. Not only will employees be able to avoid that dreaded commuter rush, facing delays and strike action, they can also work in a way that suits their lifestyle and the business’ objectives. Even when employees are not able to physically get into the office the business isn’t impacted because they have access to the best tools to complete their work tasks. As long as policies are monitored to ensure that they are still tied in with meeting the business’ key objectives and employees remain productive, remote working really is a no- brainer.