Moving an entire office of people to another location across town can be every HR manager’s nightmare. Not only do you have to make sure that all of the staff are comfortable with the move and can easily get to and from the new location, but you also need to work on moving your files. Office relocations are never easy and there is always something that goes wrong.
So, how do you make the office relocation easier for everyone involved in the move? In this article, we are going to give you some of our best tips to help you achieve this. Read on to find out more about this.
Plan It Out
If you are going to move your office to a brand new location, you need to make sure that there is a plan in place. Even if you are not in the leadership team, you are responsible for making sure that everyone is happy and that it goes smoothly. So, creating a plan and setting a moving day can be the best way forward.
It is more convenient and fast in your office move when you plan it with a moving company. Transport Executive has this service and you can go to this page for more information.
When you do create a plan, it should include packing deadlines, arrangements with moving companies, budget for the move and a strategy for the big day. Once you have created the plan, make sure to share it with the entire team so that everyone is aware of what is expected.
Check With The Team
As a member of the HR team, you need to make sure that everyone is comfortable with the move. This is even more important if you are moving far away from your current office. Can your staff still get to work on time each day? Will they need to adjust their childcare support and pay extra to get to work? This can open up a larger can of worms and you might need to look into financial support for those who are going to be affected.
It is likely that a few of your team members will have a lot of questions at this time about the office relocation. Set up a drop in session and answer any questions that you can. This way, you can make sure that everyone is happy and start recruiting if necessary.
Move In One Day
An office relocation that happens over a longer period of time is never a good idea. Many business owners think that this is best because it reduces the disruption to the office as it is gradual but it can also come with lots more problems. For example, what do you do if your files are in the new office but you are still based at the older office?
The best way to get around this is to move in one day. Get the entire team involved, hire some vans or cars and get a moving company on board.
If you don’t have a car, it might be worth borrowing one from a family member, friend or a colleague. Remember to get one day car insurance for this. The cost of the one day car insurance can come out of the office budget.
Once everyone has their role and method of transport, you can move in one day easily enough.
Don’t Forget To Update Everyone
Something that is often forgotten about when it comes to an office relocation is informing others of the change of address. For example, if you typically have clients come into your office then you need to make sure that they are aware of the move and the new address. This also applies to any letters that you get addressed to your current office space from customers, the government and the HMRC. If you don’t change your address, you could face further problems.
It is also worth posting an update on your social media channels and Google My Business account on the new address. If you can cover all of the bases from the beginning, you won’t run into any further problems. Try to update as many people as possible and show off your brand new office space on social media!
Moving to a new office space can be exciting as you will have brand new furniture and equipment. However, it does require a lot of planning, so you need to make sure that you are ready for the move. As a member of the HR team, you will need to look after the staff and ensure that everyone is ready for moving day.
Make sure to take on board all of the advice that we have given you in this article and use these tips to make the right choices. Hopefully, everything will go smoothly, and you’ll all be settled into your new office space in no time at all.